Vendor applications for the 2023 Season are Open!

Third Thursday vendors are the heart of our event! Our vendors not only provide a variety of activities, information and fun for Third Thursdaygoers, they also get to take advantage of a unique opportunity to market their products & services or share their message & information with an average of 4,500 potential new customers in just a few hours - that's a marketing opportunity that you'd be crazy to pass up!

We encourage participation from local crafters, artisans, nonprofits, food creators, and even commercial entities to apply to become Third Thursday vendors. Below is all the information you need to become a Third Thursday vendor. Being a vendor comes with some responsibility, so please make sure to review the information below in detail before applying. 

Download the full rules & guidelines and Application for Third Thursday vendors here.
​*Please note at this time we do not have an online version for submitting applications available. Applications can be emailed to crystal@downtownklamathfalls.org or dropped off at the KFDA office located at 205 Riverside Drive Suite F. If you have any questions please email Crystal at the above email or call (541)539 -6212.

• Overview: Thank you for your interest in participating in Klamath Falls Downtown Association’s Third Thursday event! To ensure a safe and enjoyable event for everyone, the following set of Rules & Guidelines will need to be understood and respected by all participants. This also promotes an event that has structure & fairness, knowing what to expect and what is expected. By signing the vendor registration form, you are confirming that you understand and agree to adhere to these Rules & Guidelines.
  Registration: Vendor registration includes one 10x10 space, or the equivalent of 100 square feet. One vendor is allowed per space. Vendors requiring additional space will be charged accordingly. Vendor spaces may not be sub-leased. Registration fees are refundable at the end of the season for qualifying donors and nonprofits at the end of the season as long as attendance requirements are met. All registrations for any or all events must be received one week before the event. Complete payment must accompany the registration. Confirmations and space locations for the June event will be emailed on or before June 8 (or one week prior to each event). KFDA reserves the right to use discretion on vendor booth approval. 
  Insurance: Vendors in the Commercial and Food Truck/Food Vendor categories must provide proof of insurance with a $1,000,000 limit per each occurrence and $2,000,000 aggregate limit. A certificate of insurance MUST be on file with KFDA prior to a booth space being assigned. The certificate must list Klamath Falls Downtown Association as certificate holder and additional insured, and must include a FORM # for Additional Insured Endorsement. Vendors in the artisan/crafter or nonprofit categories may be required to provide a certificate of insurance as well at the sole discretion of Klamath Falls Downtown Association. Vendors in the Food Truck/Food Vendor or Commercial categories who do not have commercial insurance may not participate as a Third Thursday vendor. Contact your insurance agent for questions. Click here for an example of a properly completed certificate of insurance.
  Set-Up, Parking & Hours: Third Thursday is open to the public from 6:00pm to 9:00pm. Please note the following for setup:
• Vendors and organizations may begin set-up no earlier than 5:00pm, after street closure barricades have been erected. 
• Parking for participant vehicles or any additional support/supply vehicles is prohibited on Main Street except to unload – arrive at 5pm, find your assigned space, park near the curb, unload your gear, and then MOVE your vehicle to a parking area. DO NOT start setting up your booth until AFTER you have moved your vehicle. 
• Vehicles should not be on Main Street during set up for more than 5 minutes MAX. 
• If you have to move a barricade to park your vehicle, please be courteous and make sure it gets put back into position. 
• If you are using a popup canopy for your booth, we encourage you to weigh it down with at least 15 pounds per leg. Vendors will be asked to take down their canopy if it is unsafe or interfering with other vendors or participants. 

Vendors will begin taking down their booth immediately at 9:00pm. Please note the following for event takedown:

• Any vendor serving food should take their last orders no later than 8:45. 
• Cars are not allowed on Main St. before 9:00 pm, and all equipment/supplies need to be packed up, placed near the curb, and ready to load before you bring your vehicle on to Main St. 
• Barricades will begin to be removed by 9:15pm and traffic will begin traveling on Main St. It is critical that all vendors are clear from the street by 9:15. If your booth does not allow for takedown that quickly, consider reconfiguring your booth, or have extra help on hand to assist with takedown.
• Always be extremely careful (patient) when moving a vehicle inside the event.

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Booth Layout: The layout will be an “Artisan Street Fair” type of arrangement, which means booths ONLY down the middle of Main St. with activities, music and food spaces filling the side street areas. Vendors may not set up their booth near the curb. Brick and mortar businesses who wish to have a booth may set up outside their storefront on the sidewalk, but must ensure that they do not obstruct pedestrian traffic. Specific location requests for a booth location may or may not be available. Space location assignments will be made to facilitate foot traffic flow, safety and specific theme management. Please work with us to create an event that meets these goals. 

Food Vendors: Food Vendors must comply with Klamath County Public Health Department and Klamath County Fire District regulations. Representatives from these agencies may conduct inspections of the vending sites. The vendor is solely responsible for following any and all Federal, State and local regulations pertaining to the preparation and sale of any foods. Call Klamath County Health Dept. at (541) 882-8846. To ensure an orderly and efficient takedown at the end of the night, food vendors will not accept orders after 8:45pm.

Electricity: Power will only be provided to main stage performers/bands. All other vendors will be responsible for providing their own power supply. 


Clean Up: All participants must dispose of trash in bins and receptacles and sweep their area. No liquid of any kind shall be disposed of in street gutters, storm drains or catch basins. Participants will be held responsible for any damage to city or business property.

Event Support:

• Local law enforcement will be on hand at the event, in addition to others with First Aid/CPR training. In the event of any medical emergency or other disturbance, call 911. 
• Restrooms are provided at Central Square (9th & Main), Sugarman’s Corner (6th & Main), and at 4th & Main. Accessible units are available. 
• Klamath Falls Downtown Association’s event info booth will be located at 6th & Main in front of Sugarman’s Corner.
  
  

​Advertisement & Promotion: The Klamath Falls Downtown Association takes pride in coordinating this event for participating businesses, performers, and vendors. All events are advertised in the Herald and News, on local radio and television stations as well as Klamath Falls Downtown Association’s Facebook and Instagram.

Eligibility: The Third Thursday event is open to artists, crafts persons, musicians, concessionaires, nonprofits, government agencies, commercial enterprises and food vendors. Political organizations or action committees that are properly licensed or organized per state and local law may request a vendor booth, as well as political candidates who have officially filed for office at the time of the event. Booths will not be granted for content, products, services or material that is divisive, controversial or inconsistent with a family-friendly event. It is expected that the information, messages, products or services and interaction at all vendor booths complements this family-friendly event, and that all vendor representatives will conduct themselves in a professional manner. KFDA reserves the exclusive right to prohibit participation from vendors prior to an event, or to remove a vendor during a Third Thursday event who does not meet this standard or who is found to have not fully disclosed the purpose or activities of their booth in their vendor application. 

Vendor Registration Fees: KFDA strives to keep vendor registration fees as low as possible to encourage a lively, diverse, family-friendly event. Following are registration fees for this year’s event. All vendors this year will be responsible for registration fees. At the end of the season for qualifying donors, sponsors, or nonprofits that are present for all registered events will have the option to be refunded or used as a credit for KFDA donorship in the following year. If absent deposit is waived and vendor will lose their space for remaining season and put on wait list for following year. 

Questions or feedback, call: Charlie Wyckoff at (541) 205-6283 or Crystal Besaw at (541) 539-6212

2023 Third Thursday Vendor Fees

​Thank you to these annual sponsors who make our programs & events possible! 

CHAMPIONS

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PROMOTERS

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